Time Management is the secret to living your best life.
- by Kumari Roshani
"Time is the Scarcest resource and unless it is managed nothing else can be managed"
What is time management? Time management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity. Time management is important for not only to busy companies but also for every individual so they can prioritize all their work tasks and achieve their goals faster. When we better manage our time, we'll be able to take on new opportunities and grow.
The term Time Management is a misnomer. We cannot manage time; we manage the events in our life in relation to time. We may often wish for more time but we only get 24 hours, 1,440 minutes or 86,400 seconds each day. Now the question is -
“How you use that time depends on skills learned through self-analysis, planning, evaluation, and self-control.”
If we really would like to improve our quality of life then we should manage our time instead of focusing on earning income. Increased in income is the least effective ways to improve the quality of life.
Much like money, time is both valuable and limited: it must be protected, used wisely, and budgeted. People who practice good time management techniques often find that they:
· Are more productive,
· Have more energy for things they need to accomplish,
· Feel less stressed,
· Are able to do the things they want,
· Get more things done,
· Relate more positively to others, and
· Feel better about themselves
Deciding each day what is the most urgent or important task for you to complete first, is most important decision . It is crucial to remember that “time” management is really “life” management. We have to first determine what is most important in our lives and then learn how to prioritize it. our business in a sustainable manner.
The sad fact is that most people spend most of their time doing things they not only do not enjoy, but which in the long term are not even that relevant to their overall goals. This is a fast track to unhappiness and stress.
Avoid this trap by first taking time to think deeply about what matters most to you in life. Then make a list outlining your core values and what you consider to be your priorities and goals in life. If you do not start deciding clearly where your priorities lie, you will never be able to select the right tasks to focus on and which ones to avoid in the first place.
Great Time Management is achievable for anyone. With the right mindset even the most chronically disorganized person can get their affairs in order.
Remember: The only difference between ordinary and extraordinary is the right mindset. With action, anything is possible.
Why is time management important?
Learning the art of time management could yield a positive impact especially on our professional life — where most of us suck at giving due time to each and every task. So, let’s take a brief look at the benefits it offers:
· Better task management
· Higher productivity
· No stress levels
· Better work-life balance
On the contrary, if we are unable to manage our time effectively, we could experience undesirable consequences such as:
· Missed deadlines
· Poor work quality
· Higher stress levels
· Work imbalance
· Lead to a burnout
· We waste time trying to avoid the tasks that we really need to complete
· We are often late, and we feel totally disorganized
· We find ourselves saying ‘No’ to things when really, we would like to say ‘Yes’
· We procrastinate and don’t face up to our fears and, in turn, become even more unproductive
In the organization ,with effective time management, employees can easily manage their hours to the best effect. When things go as per the plan, employees tend to be more creative, happier, and less prone to a burnout at work.
Time Management Skills
Time management skills are most important skills which every individual can developed by itself .Time management skills are a variety of skills that help to manage time well. Some of the skills include:
· Staying organized
· Prioritizing what you need to accomplish
· Setting goals clearly
· Strong communication skills
· Effectively planning out the day
· Practicing delegating tasks
· Handling stress in a positive way
Time management Strategies-
1. Know how you spend your time-
Analyze where most of your time is devoted — job, family, personal, recreation, etc.
2. Set Priorities-
Managing your time effectively requires a distinction between what is important and what is urgent. Covey, Merrill, and Merrill (1994) categorize our activities into four quadrants in their Time Management Matrix: urgent, not urgent, important and not important. One of the easiest ways to prioritize is to make a "to do" list.
3. Use a planning tool-
Time management experts recommend using a personal planning tool to improve your productivity. Examples of personal planning tools include electronic planners, pocket diaries, calendars, computer programs, wall charts, index cards and notebooks.
4. Get Organized-
Implement a system that allows you to handle information only once.
5. Schedule a time appropriately
Block out time for your high priority activities first and protect that time from interruptions.
6. Delegate- get help from others
Delegation begins by identifying tasks that others can do and selecting the appropriate person(s) to do them.
7. Stop Procrastinating
Perhaps the task seems overwhelming or unpleasant.
8. Manage External Time Wasters-
Just avoid external time activities like talking on phone hourly, using whatsapp ,etc.
9. Avoid Multi-tasking
We lose time when switching from one task to another, resulting in a loss of productivity.
10. Stay Healthy
Scheduling time to relax can help you rejuvenate both physically and mentally.
Thus , if you really want achieve any goal just manage a time . Just adopt and develop that skills which help you to manage a time. Time is like a storm if you stand and organized you can achieve you goals otherwise you will lost everything. That’s why if you get success in managing a time you can live in better way.
Kumari Roshani [MBA-HR]
Manager HR
AirCrews Aviation Pvt. Ltd.
kumariroshani@Air-Aviator.com
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